The library provides meeting room space to encourage the exchange of ideas and promote civil discourse. Reservations are available on a first-come, first-served basis.

The contracting party’s event must not promote or result in discrimination, contempt, or hatred towards any group or individual based on race, ethnic origin, religion, citizenship, color, ancestry, language, creed, age, sex, gender identity, sexual orientation, disability, political affiliation, receipt of public assistance, literacy level, or any other similar factor.

• Monday 9:00 AM – 7:00 PM
• Tuesday 9:00 AM – 7:00 PM
• Wednesday 9:00 AM – 7:00 PM
• Thursday 9:00 AM – 7:00 PM
• Friday 9:00 AM – 5:00 PM
• Saturday 10:00 AM – 2:00 PM

• Your reservation will not be finalized until you receive an email approval and invoice. Payment is due within two weeks of receiving the invoice.
• If your reservation is made less than two weeks from the event, payment will be due within 48 hours.
• Your meeting will be canceled if we do not receive your payment within the time-frames above.

Basic Pricing:
Applies to those enterprises with the primary goal of making money or selling services. In addition, entities charging attendance fees will be considered For-Profit.

Fees:

• Smith Room – $220 for the first four hours, $50 for each additional hour
• Lions AB – $160 for the first four hours, $35 for each additional hour
• Lions Room A OR B – $90 for the first four hours, $20 for each additional hour
• Bailey Room – $75 for the first four hours, $15 for each additional hour

Nonprofit Organizations/Tax-exempt:
Organizations that do not operate with the purpose of making a profit, but instead exist to provide a benefit to the public, its members, or its beneficiaries. Proof of exemption or similar is required.

Tax-exempt Fees:

• Smith Room – $45 for the first four hours, $50 for each additional hour
• Lions AB – $40 for the first four hours, $35 for each additional hour
• Lions Room A OR B – $35 for the first four hours, $20 for each additional hour
• Bailey Room – $25 for the first four hours, $15 for each additional hour

Additional Information:

• Additional Fees: If staff are required to clean after your meeting, you will be invoiced $25. The room must not be left unattended during your reservation. The reservationists are financially responsible for any damage, loss, theft, or misuse of library equipment or facilities. Future use of the room, including upcoming scheduled meetings, will be denied until all fees are paid.
• Cancellations and No-Shows: Meeting room fees will not be refunded if the cancellation is made less than one week in advance. In the case of no-shows, future room requests may be denied.
• Inclement Weather: If inclement weather or other unforeseen events require the library to close during a scheduled room rental, a credit will be granted for future meeting room use.

Using a meeting room does not imply that the library endorses any group or event. All announcements, press releases, flyers, etc., relating to a meeting must clearly state that the meeting is not sponsored or endorsed by the MPL or its Board of Trustees and may not include the library’s logo. The library should only be listed as the meeting location. No group or organization may list the library’s address or telephone number as its own.

The library does not publicize meetings for outside groups or include notice of the meeting on the library’s event calendar, social media sites, or newsletter. Unless otherwise directed, the library will provide the contact information supplied in your application. If you choose to provide alternative contact information for the public, please include that information in the comment/question portion of the reservation request.

For additional meeting room information, don’t hesitate to contact milford.library@lib.de.us or Sarah Yatuzis at (302) 422-8996

• Business sales meetings/events may not be advertised to general public
• Parking for all participants in lot across from the Library on Front Street
• Wi-Fi is available throughout the building
• Fax number: (302) 422-9269

Technology & Equipment
All meeting rooms have an overhead projector, projection screen, HDMI cables, and a podium. WiFi is available throughout the building.

Laptops, DVD players, whiteboards, microphones, and other audio equipment is available upon request.

If parties are using their own laptops or technologies, they should ensure the device(s) are HDMI compatible. When using the library’s laptops, parties should ensure all files/materials are compatible with Windows Office.

Smith Room:

• Capacity 170 people
• Dedicated entrance/exit doors
• Direct access to the library’s covered portico, adjacent to the outdoor Johnson amphitheater.

Lions Club Meeting Room AB:

• Capacity 80 people
• Dedicated entrance/exit

Lions Club Meeting Room A:

• Capacity 40 people
• Dedicated entrance/exit
• Photos

Lions Club Meeting Room B:

• Capacity 40 people
• Dedicated entrance/exit
• Photos

Bailey Meeting Room:

• Capacity 15 people | Board Room Configuration
• Photos

Wi-Fi is available throughout the building.
Restrooms: A key will be designated to you.

• No alcoholic beverages. Alcoholic beverages are prohibited on library property except during library-sponsored or co-sponsored events, including those by the Friends of the Library. The sale of alcoholic beverages is strictly forbidden. Violating this rule will result in the group losing future reservation privileges. Additionally, the library only allows tobacco and drug-free meetings. Open flames and vaping are not permitted within the library premises.
• No taping to walls or furniture

Renter Provides Supplies:

• Food and drinks may be served. Organizers are solely responsible for preparation, delivery, and clean-up. Heating equipment, electrical appliances, stereos, or hot plates may not be used in the meeting rooms
• Paper Products, utensils, etc.
• Equipment not listed for room (see types of rooms)

Renter/Reservationist Responsibilities:

• Room furnishings must be returned to original arrangement
• Ensuring the room is left clean, with doors closed and lights turned off. Please clean counters and tables, and vacuum if necessary.
• Trash removed (Trash bins provided outside near “staff” door in West lot)
• No custodial service is available. If staff are required to clean after your meeting, you will be invoiced $25.
• The room must not be left unattended during your reservation. The reservationists are financially responsible for any damage, loss, theft, or misuse of library equipment or facilities.

The group, organization, agency, or individual reserving and/or using the Milford Public Library’s meeting rooms shall hold harmless, defend, or indemnify the Milford Public Library and its employees and volunteers from and against any claims, losses, judgments, damages, bodily harm, illness, disease, death, destruction of property or other expenses incurred while utilizing the library’s meeting rooms.

By reserving a library meeting room, you consent to the Milford Public Library’s meeting room policies outlined in this document. This policy may be modified occasionally without notice and at the discretion of the Milford Public Library Director and Board of Trustees.